[1] What is the significance of having a hiring plan?
Answer: A hiring plan ensures you have a structure to your recruitment process and won’t miss any significant stages or steps. Sense TRM's Hiring Plan and Milestones help track candidates and hiring stages in one place.
Candidates enter the hiring process from Screen and move by each milestone before the final milestone, Offer.
[2] Who can configure the hiring plan?
Answer: Only the site admin can configure the hiring plan at the global level. However, members of the hiring team can change the mapped hiring plan at the individual job level.
[3] Why should I configure a hiring plan?
Answer: A hiring plan comprises various stages and interviews defined in order.
Using these pre-defined stages, we streamline the hiring process systematically. It further helps the recruiters to keep track of candidates in various stages of the hiring process and plan for the following actions. Learn more about how to configure a hiring plan.
[4] What is the difference between Milestones, Stages, and Rounds?
Answer:
- Milestones: These are configured at the global level. As the term indicates, these are various milestones for your recruitment process. Please note that reports are generated based on these Milestones.
- Stages: It can be defined as the process of hiring candidates. It can be a set of interview rounds configured at global and job levels. Stages can be confusing with the Milestones that we have.
- To differentiate both: Stages are configurable at the job level, whereas you can configure milestones only at the global level. A candidate must clear a stage before moving to the next stage.
- Rounds: Rounds are individual steps or tasks added to each stage. Candidates can move to the next stage after completing all the defined rounds in a particular stage.
Reference: Learn more about various terminologies used within Hiring Plan in Sense TRM.
[5] How many milestones can be configured in the hiring plan?
Answer: You can add up to 15 milestones to your hiring plan.
[6] Will re-ordering the milestones affect the jobs?
Answer: When you re-order the milestones in a hiring plan, the stage will be re-ordered for the respective jobs.
[7] What is the default hiring plan?
Answer: A default hiring plan will be available when you log in to Sense TRM. Your hiring plan is the skeleton of your hiring process. Our default hiring plan is to help you get started with it.
Default flow will be applied to all new jobs created. However, recruiters can still change the flow of each job. It will not affect the default flow. Learn more about the default hiring plan in Sense TRM.
[8] Can I have a custom hiring plan for a specific location, department, and grade?
Answer: You can define a hiring plan specific to location, department, and grade.
[9] Can I make changes to a hiring plan at a job level?
Answer: Yes, only if you are a member of the respective job’s hiring team.
[10] What is an ideal candidate lifecycle in Sense TRM?
Answer: An ideal candidate lifecycle will have the following stages:
- Screen
- HM Review
- Assessment
- Interview Stages
- Pre-offer
- Offer
- Hired
- Rejected/on-hold
[11] What happens if I move a candidate in an interview stage to another job’s active interview stage?
Answer: The candidate will be made inactive in the previous job’s interview stage
[12] How does the job approval chain work?
Answer: The Job Approval feature in Sense TRM offers your organization to configure an approval chain for all the jobs created. These further give the stakeholders more significant control over the organization’s recruitment process. Please note that you cannot change the approvers for a job once the job is approved.
[13] How do I track a job approval status?
Answer: Recruiters can view the approval status by navigating to the respective job’s Approval tab. The hiring team members can get notified if subscribed from Settings.
[14] Can I approve a job and later revoke it?
Answer: You cannot revoke the approval action.
[15] Why do we have internal forms?
Answer: Internal stakeholders primarily use these forms to record candidate details fetched during the hiring process. Recruiter or hiring managers usually configure and fill these for internal use only. Learn more.
[16] How can I send an internal form?
Answer: You can map an internal form to a round in Hiring Plan. Those who are given access can view and access the form. Learn more.
[17] Who can fill up an internal form?
Answer: While configuring the respective internal form, those added users can fill up and view the form. Only the Sense TRM users will be listed in the drop-down list.
[18] Can I set notifications regarding filled internal forms?
Answer: Yes, while configuring the internal forms, you can toggle the button ON, and all the users added to the list will be notified when the internal form is filled and submitted.