Remote hiring became a norm since the pandemic. Sense TRM has got you covered for conducting smooth online interviews.
This article helps you understand:
- How to schedule an interview in Google Meet?
- How to notify candidates and interviewers regarding the interview?
- How to set up a confirmation email from the interview scheduling page itself?
- How to schedule interviews using shared calendar in Google?
Follow the below steps to set up your interview on Google Meet via Sense TRM.
- Navigate to Jobs and select a job you would like to schedule an interview for.
- Go to Candidates > Interview > Interview Stage. Click on Schedule Interview.
- Choose for Schedule Manually.
- Add users to the interviewers’ list, and choose a date, time, and time zone.
- In the Meeting Mode, choose Google Meet.
You will be asked to sign in using Google if it is the first time you are scheduling the interview. - Once signed in, the calendar for selected users will be synced to Sense TRM’s google calendar interface.
- You can choose if the users should be present on call from the drop-down of Required or Optional.
➥ Note: The candidate’s profile will be added and availability will be disabled.
- Further, external interviewers and collaborators can be added. You can add any external email address for an external interviewer. However, collaborators should be from within the organization and Sense TRM users.
➥ Note: You cannot view the calendar of both external interviewers and collaborators.
- Select a calendar: If you have chosen Google calendar, select a shared calendar from the drop-down menu.
➥ Important: If you can't find the option to choose the shared calendar, please contact your Sense TRM POC to get it enabled.
While scheduling an interview for a candidate, the users in the shared calendar with "Make changes and manage sharing" permission can edit & delete the interview from Sense TRM.
If a user not part of the shared calendar tries to update the interview, they will be prompted about not having access. If a user is part of the shared calendar but not added to the interview, they can update or cancel it. (Depending on their job accessibility).
➥ Reference: Learn more about creating and sharing calendars on Google here.
- Add Comments, if any.
- You can also choose to send interview confirmation to the candidate by checking the check-box.
- Below which you can set up the confirmation email which will be sent to the candidate, The email body is customizable.
➥ NOTE: Please ensure that you have added the placeholder - {{conference_link}} to the email body. Upon adding it, the candidate will receive the interview link along with the email.
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Click on Schedule Interview to complete the process.
➥Note: If you have chosen for Google Calendar integration from Settings > Administration >
Organization > Configuration > Calendar Integration- you will get the option to choose
to schedule the interview either from Google Meet or Microsoft Teams.
Whereas, if you have chosen for Microsoft Calendar integration from Settings >
Administration > Organization > Configuration > Calendar Integration- you will be
restricted with the option to schedule meeting only from Microsoft Teams.
Learn more about Scheduling Interview.