Remote hiring became a norm since the pandemic. Sense TRM has got you covered for conducting smooth online interviews.
This article helps you understand:
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How to schedule an interview in Google Meet?
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How to notify candidates and interviewers regarding the interview?
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How to set up a confirmation email from the interview scheduling page itself?
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How to schedule interviews using shared calendar in Google?
Follow the below steps to set up your interview on Google Meet via Sense TRM.
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Navigate to Jobs and select a job you would like to schedule an interview for.
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Go to Candidates > Interview > Interview Stage. Click on Schedule Interview.
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Choose for Schedule Manually.
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Add users to the interviewers’ list, and choose a date, time, and time zone.
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In the Meeting Mode, choose Google Meet.
You will be asked to sign in using Google if it is the first time you are scheduling the interview. -
Once signed in, the calendar for selected users will be synced to Sense TRM’s google calendar interface.
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You can choose if the users should be present on call from the drop-down of Required or Optional.
Note: The candidate’s profile will be added and availability will be disabled. -
Further, external interviewers and collaborators can be added. You can add any external email address for an external interviewer. However, collaborators should be from within the organization and Sense TRM users.
Note: You cannot view the calendar of both external interviewers and collaborators. - Select a calendar: If you have chosen Google calendar, select a shared calendar from the drop-down menu.
If you can't find the option to choose the shared calendar, please contact your Sense TRM POC to get it enabled.
While scheduling an interview for a candidate, the users in the shared calendar with "Make changes and manage sharing" permission can edit & delete the interview from Sense TRM.
If a user not part of the shared calendar tries to update the interview, they will be prompted about not having access.
If a user is part of the shared calendar but not added to the interview, they can update or cancel it. (Depending on their job accessibility).
Learn more about creating and sharing calendars on Google here. -
Add Comments, if any.
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You can also choose to send interview confirmation to the candidate by checking the check-box.
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Below which you can set up the confirmation email which will be sent to the candidate, The email body is customizable.
Please ensure that you have added the placeholder - {{conference_link}} to the email body. Upon adding it, the candidate will receive the interview link along with the email. -
Click on Schedule Interview to complete the process.
Note:
If you have chosen for Google Calendar integration from Settings > Administration >
Organization > Configuration > Calendar Integration- you will get the option to choose
to schedule the interview either from Google Meet or Microsoft Teams.
Whereas, if you have chosen for Microsoft Calendar integration from Settings >
Administration > Organization > Configuration > Calendar Integration- you will be
restricted with the option to schedule meeting only from Microsoft Teams.
Learn more about Scheduling Interview.