Referrals Programs – SenseHQ

The Referrals Programs allows you to manage your Referral programs, making it beneficial for companies operating multiple brands or divisions.

If multiple programs are available, you can easily search and filter them using the search and filter options.

Download Program Links

You can use this button to download all personal and agency links for your existing Referral programs.

Filters

You can filter the programs based on Active Programs or Inactive Programs.

Share Referral Links

You can directly share either the company link & QR code or your personal link & QR code on platforms like LinkedIn, Facebook, X (formerly Twitter), copy Messaging link, copy Email link, and copy Referral link. You can also download and share the QR Code.

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Three-dot menu

From the three-dot menu, you can perform the following:

Duplicate as New: You can duplicate an existing program as a new program.
Deactivate Program: You can deactivate the program.

Note: These options are not available for the Default Program.

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Create a Program

To create a new Referral program, click the Create Program button. This section is divided into five parts, namely:

Program Setup

In this section, you must fill in the Name of the program, Welcome message, Select a brand, and Define Terms and Conditions. You can also check the box to makeMake it mandatory for all referrers to read and acknowledge the terms.

You can view the Form Preview on the right side.

Then click Next Step.

Form

In this section, configure custom questions to gather essential information from referrers and referrals. For more information, refer to this guide.

You can see the form preview on the right side under Form Preview.

Then click Next Step.

User Access

You can be added to programs as either a Viewer or an Editor, determining their visibility at the Program level.

Viewers can view the Referrals program but can only edit items on the Referral Tracking and Jobs tabs, for which they have visibility. They will have access to the Programs Tab and can view everything here, but they cannot edit any of it.
Editors have full editing permissions across the entire program.

Program Access

In the Program Access tab, select the user from the Select User dropdown. Then, choose whether to add them As an Editor or as a Viewer. Click Add.

You can also search for editors from the search box.

Notification Access

You can add an email address (this does not have to be a Sense user) or user to enable notifications regarding submission updates, status changes, payment details, and eligibility. You can also define which status change will send the notification.

Enter the email address in the search or add a user box for the user you want to centralize notifications to one location for tracking purposes. After adding the email, you can select their access level and add them for notifications.

Note: This option is not available for the Default Program.

Bonus & Validity Settings

You can define the following:

Bonus Amount: This is the amount that will be paid out to the referrer if their referral is successfully hired and completes the defined period.

Bonus Payout Period: This is the time period during which the referred candidate is expected to remain in their job for the referral to qualify for a payout. For example, if Jacob was hired by an organization named Dolittle through a referral from Jack, Jacob must stay with the organization for the specified bonus payout period for the referral to be considered successful.

Referral Validity: This is the duration for which the referral is valid in the system. If the candidate is hired within this timeframe, the referrer will receive credit for the referral. No one else will be able to refer this candidate during the validity period.

Jobs

You will have to include a job list in the Jobs section. You can either select an existing list or create one from scratch.

Once you attach a list, you can view the associated jobs by clicking on them. You can also search for the job or owner, view list details, and filter jobs based on location.