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Send Availability Link to Candidates

Khibtiya Afreen
Updated

Overview 

Recent updates have streamlined the interview scheduling process, making it more automated and integrated with calendar systems. 

A new feature, Send Availability Link, allows you to send a meeting link to the candidates, enabling them to select their preferred interview slots directly. This includes using templates and enhanced communication options via email and SMS.

These enhancements simplify the interview scheduling process, reduce manual effort, and improve the overall interview handling efficiency.

Features

  • Selection of Templates: During the interview scheduling process, you can select from personal or team templates, ensuring consistency and efficiency.
  • Meeting Invitations:
    • Email Invitations: Once a candidate selects a slot, an invitation email containing all necessary details and a meeting link is automatically sent.
    • SMS Invitations: For users with messaging enabled, candidates can also receive interview invitations via SMS.
  • Configuration and Advanced Settings:
    • Enable Automation: You can enable the automated scheduling feature in the advanced configuration settings.
    • Customizable Fields: You can configure various fields within templates, such as adding job descriptions or session links.

Pre-requisites

You should have the following features enabled for the availability option to appear:

  • Enable Sense Scheduler
  • Meetings/ Calendar Integration
  • Messaging

Step-by-Step Process

You can follow the steps below to schedule the interview process:

  1. Navigate to Jobs > Candidate > Schedule Interview > Send Availability. 



  1. Select interviewer from the drop-down and click Next.

  2. Select a template of your choice. You can select only one template. 
    • Templates: If it’s a 1:1 interview, select a template from this tab. Refer to this guide on how to create an individual template.



    • Team Templates: If it’s a panel interview, select a template from this tab. Refer to this guide on how to create team templates.

  3. Select the communication type of your choice:
    • Email- Sends the interview availability invite via email.


    • SMS- Sends the interview availability invite via SMS.


  4. Make changes, if needed, and then click Schedule Interview. Both the interviewer and candidate receive the invite via the selected communication type.

Example Scenario:

  • A recruiter wants to schedule an interview with a candidate.
  • The recruiter creates or selects an existing interview template.
  • An availability link is sent to the candidate via email.
  • The candidate selects a slot that is convenient for the available times.
  • The system automatically schedules the interview, sends confirmation emails, and updates both calendars.
  • The candidate receives a reminder SMS on the day of the interview.

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